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Save the Date: May 5^th

Our Declaration, which is the major governing document for Overlook Lakes, calls for the annual meeting to be held on the first Tuesday in May. This year, that date falls on May 5^th. While those who celebrate Cinco de Mayo may already have that day marked on their calendars, we encourage you to mark May 5^th on your calendar and plan to participate as it’s important that we have a quorum.

Location

The meeting will take place at Greendale High School in the multi-purpose room. You will receive a map in April to help you find the exact location.

Time

The meeting is scheduled to begin at 6:00 p.m. and will likely conclude by 7:30 p.m. These meetings are not lengthy, but are essential to conducting business for Overlook Lakes.

Purpose

The annual meeting is required by law, helps owners stay informed about association finances and foreseeable plans, and provides a forum to express your desires and concerns while hearing from other owners as well.

Elections

Annual meetings are also when board members are elected. This year two board members will be elected. (Eric Van Ert is completing a 2-year term and Forrest Bivens is finishing a 1-year term.) Both have expressed a willingness to stand for reelection, but having more candidates is preferred. If you or someone you know is qualified and willing to stand for election, wonderful!

Information for “Expectations for Board Members” may be found here. Nomination information and forms may be obtained at the Office.

Community Service Award Nominations

Speaking of nominations, you are invited to nominate someone among us to receive a “Community Service Award” that acknowledges greatly appreciated activity carried out by one or more of our neighbors. To nominate someone for this honor, please email the board at . More information may be obtained here.

Thank you and we look forward to your attendance on May 5^th!

Beginning September 9 through September 11 the buildings shown below will be receiving new driveways. The dates are weather dependent and are subject to change. During this time, and for an additional three-four days while the driveways are closed, the owners of these condos will be using guest parking or will be parking on Woodbridge or Westlake.

• Buildings 41/42: 8705, 8707, 8761, 8763, 8765, & 8767 Westlake
• Buildings 45/46: 8889, 8891, 8893, 8895, 8933 & 8935 Westlake
• Buildings 21/22: 8777, 8779, 8861 & 8863 Woodbridge

Please be advised to use caution around these buildings and watch for construction traffic, especially on Woodbridge. For an additional three-week period after the driveways have been opened no delivery trucks or commercial traffic will be allowed on these driveways.

Should you have any questions please direct them to:
.

Thank you in advance for your help in insuring a safe and successful project!

Your Buildings and Infrastructure Committee

Save The Date!

The Annual Meeting of the Overlook Lakes Condominium Association (OLCA) will be held Tuesday, May 6, 2025, at the Greendale High School Multi-purpose Room and will begin at 6:00 pm. Please mark your calendars and plan to attend. Further details are provided in the Annual Meeting packet.

2025 Annual Meeting Packet

The electronic version of the 2024 Annual Meeting Packet is ready and can be downloaded from the Owner’s Section of the OLCA website.

DOWNLOAD THE 2025 OLCA ANNUAL MEETING PACKET

Interested in Serving on the OLCA Board of Directors?

Members of the OLCA who wish to nominate a person(s) for an open term and members who are being nominated must be current in their dues.

A “Candidate Nomination Form” must be completed and returned to the Overlook Lakes Management Office.

Download the “Candidate Nomination Form”

A blank form will also be included in the April packet sent to OLCA members. The term of service for each nominee must be specified, and the nominator and the nominee(s) must sign and date the form.

What are Board members expected to do?

1. Be prepared to serve a minimum of a 1-year term as an officer (e.g., President, Vice President, Secretary or Treasurer). Officers are elected by the Board within two weeks of the Annual Meeting. There can be only 1 “Director”.
2. Have a working knowledge of and agree to abide by and administer the OLCA condominium property in accordance with the Declarations of Condominium, By Laws and Rules.
3. Be prepared for, attend and actively participate in all scheduled meetings. Meetings are regularly held on the third Wednesday of each month at 6:15 pm at the Overlook Lakes Management Office. Special meetings may be called as needs arise.
4. Between meetings, be prepared to actively participate in discussions and email exchanges among Board members. These discussions and email exchanges involve timely decisions and actions on behalf of residents.
5. Be willing to undertake additional tasks or projects as needed.
6. Be proficient in the use of email and the preparation and sharing of Word, Excel and PDF documents.

The full description of the powers and duties of Board members can also be found in the Overlook Lakes Condominium Association By-laws in Article V, Section 3.

Landscaping Season Is Approaching—What Can You Do?

Overlook Lakes is blessed with above-average acreage that calls for above-average landscaping. It’s no secret that we’ve had landscaping challenges recently. Our primary contractor (Villani Landshapers) has had personnel problems and our Building & Grounds Committee is understaffed. What can YOU do? (1) We need people who can focus on our buildings, to periodically look them over and report needs in their exteriors. (2) We need people who can pay attention to our grounds, to focus on shrubs, trees, grass, and keep the board and property manager informed. Our Board of Directors doesn’t have the time to do this well. If you would welcome more information on what is normally involved here, please let the board know.

Annual Meeting Is Set for May 6th

Please mark your May calendar and reserve the evening of Tuesday, May 6th, to participate in the OLCA’s Annual Meeting. 6:30 p.m. is the starting time. We meet in the multi-purpose room at  Greendale High School. The election of three members of the Board of Directors is on the agenda, as are reports and discussion of matters that affect all owners.

Want to nominate board members? Nomination forms may be found and downloaded from our website or may be picked up at the Office. Nomination forms need to be filled out and submitted prior to the meeting.

The Next “New Owners Q&A” Session is Scheduled for April 9th

Wednesday, April 9, at 6:30 p.m., is the time the next Q & A session for new owners (or any owner seeking to review information on getting things done at OLCA) is scheduled. Because of limited seating, please RSVP with Tonia at the Property Manager Office (414-427-5715).

Save The Date!

The Annual Meeting of the Overlook Lakes Condominium Association (OLCA) will be held Tuesday, May 7, 2024, at the Greendale High School Multi-purpose Room and will begin at 6:00 pm. Please mark your calendars and plan to attend. Further details are provided in the Annual Meeting packet.

2024 Annual Meeting Packet

The electronic version of the 2024 Annual Meeting Packet is ready and can be downloaded from the Owner’s Section of the OLCA website.

Download The 2024 OLCA Annual Meeting Packet

Interested in Serving on the OLCA Board of Directors?

Members of the OLCA who wish to nominate a person(s) for an open term and members who are being nominated must be current in their dues.

A “Candidate Nomination Form” must be completed and returned to the Overlook Lakes Management Office.

Download the “Candidate Nomination Form”

A blank form will also be included in the April packet sent to OLCA members. The term of service for each nominee must be specified, and the nominator and the nominee(s) must sign and date the form.

What are Board members expected to do?

1. Be prepared to serve a minimum of a 1-year term as an officer (e.g., President, Vice President, Secretary or Treasurer). Officers are elected by the Board within two weeks of the Annual Meeting. There can be only 1 “Director”.
2. Have a working knowledge of and agree to abide by and administer the OLCA condominium property in accordance with the Declarations of Condominium, By Laws and Rules.
3. Be prepared for, attend and actively participate in all scheduled meetings. Meetings are regularly held on the third Wednesday of each month at 6:15 pm at the Overlook Lakes Management Office. Special meetings may be called as needs arise.
4. Between meetings, be prepared to actively participate in discussions and email exchanges among Board members. These discussions and email exchanges involve timely decisions and actions on behalf of residents.
5. Be willing to undertake additional tasks or projects as needed.
6. Be proficient in the use of email and the preparation and sharing of Word, Excel and PDF documents.

The full description of the powers and duties of Board members can also be found in the Overlook Lakes Condominium Association By-laws in Article V, Section 3.

Procedure For New Windows

As spring and summer approach (yea!) the most common season for replacing windows in our condos is also coming. Especially for new owners among us, but also for all owners, this is a reminder about procedures needed to get approval of newly selected windows. The OLCA Declaration, Article 8, prohibits alterations to the external appearance of our buildings. Replacing windows with Low-E [low emissivity; energy-efficient] windows is potentially prohibited because of colorization or “tinting” issues that invariably occur. Unfortunately, the more energy-efficient new windows are, the more “colorization” results, changing external appearances. The good news is that energy-efficient windows can still be used, though with limitations. An approval form you can download from the OLCA Website (or get from the Office) informs the Board and Property Management and obtains approval for specific window models. This form allows Owners to request permission to replace windows with windows that are acceptable. Share the following with your potential vendor: (1) Our VT [visible transmittance] rating limit is in the 0.5 range, (2) we allow only 2 panes of glass, (3) we allow a maximum of 8 layers of reflective metallic shield coatings on the glass, (4) the exterior color and grid styles must remain the same as the original, and (5) [if the vendor and specific window model have not been previously approved], we ask to speak with a vendor agent, view a specification sheet and sample (if possible) of the proposed window before giving approval. Thank you for following this procedure.

Reviving The Buildings And Grounds Committee

It is no secret that Overlook Lakes is blessed with above-average acreage that requires landscaping—and above average landscaping over the years. We want to keep it that way, so we’re hoping to revive a functioning “Building and Grounds Committee” to serve all of us. We’ve enjoyed having this Committee serve us so well for many years. But for a variety of unusual reasons, the Committee lost key members and has become inactive since last year. Our hope is that interested people among us will come forward and investigate ways they can serve to maintain our property by identifying needs and recommending solutions that are always on our agenda. The Board of Directors simply doesn’t have the time to do this well. So if you are interested, or would welcome more information on what is normally involved here, please let the board know.

Mark Your Calendars For the 2024 OLCA Annual Meeting

Now is a good time to mark your May calendars and reserve the evening of Tuesday, May 7, to participate in the OLCA’s Annual Meeting. 6:30 p.m. is the starting time. We’ve already begun efforts to reserve a venue at Greendale High School and, if any changes to the time and place are necessitated, we’ll let you know. Election of members of the Board of Directors is on the agenda along with a variety of reports. We’re looking for men and women among us who are willing to stand for election as Board members, and we ask YOU to consider this. Nomination forms are available on our website as well as at the Office.

Thank you!
OLCA Board of Directors

The company that is cleaning gutters and downspouts plans to begin their work on Monday, November 13. If you see trucks near your building and workers making their way to your roof, do not be alarmed. The workers do not need to enter any of our units to do their work. And while they plan to start Monday morning, it might take them more than one day to finish—so be patient if necessary.

We now have a contract with the company that cleaned all of our dryer vents and installed new roof vents a few years ago. The plan is to have them clean dryer vents in half of our buildings in 2024 and do the second half of our buildings in 2025. Meanwhile, we all have the responsibility to remain vigilant to the potential build-up of lint and other obstructions in our dryer vents. This is a major cause of fires in utility rooms and homes nationwide. If your dryer appears to be over-heating while drying clothes, or if you see any evidence of lint building up in your appliance or vent, please take this seriously and take steps to have them cleaned.

It is our hope to have the 2024 OLCA budget information in your hands by the middle of December. With the budget (which is now being worked on by our board and property manager) will come information on revisions in our monthly HOA fees, if there will be revisions. This will give all owners sufficient time to plan for possible changes in monthly payment amounts. For example, it gives us time to adjust our ACH [Automatic Clearing House] accounts by the first of January, when any changes would go into effect. If anyone has yet to set up an ACH account [the primary system that agencies use for electronic funds transfer (EFT)] for paying their monthly HOA fees, we encourage them seriously to consider doing so.

Some of you may already know that Cecily, SCI on-site property manager in the office, has moved on to another type of work. We thank her for serving us and look forward to meeting and being served by her successor. SCI is currently interviewing candidates. Meanwhile, Cheryl Gasperetti, who served OLCA for many years until her retirement, is now serving in the office on a part-time basis. And while it’s not 100% certain, our new property manager may have already been found! Tonia Luna has been offered the position if she wants it, is being introduced to the position by Cheryl, and may well be the one to serve all of us plus those in the rental apartments! If so, welcome, Tonia!!